Survival of the fittest or so they say!
Survival of the fittest or so they say! We continue to Analyse the Quantum Culture and their recipe to successful project management skills.
The Quantum way of doing things has proven to be effective in delivering timely, in scope, and in budget projects.
How is this possible? We may have experienced first or second-hand hurdles of ERP implementation processes. So how do we at Quantum Team get it right?
3. We Avoid Redundancy – Duplicated tasks are wasted time resources and effort. Redundancy can occur at any time during the project, on any level, and can cause inconsistency. Pieces of information that contradict themselves. And in the worst case, it causes the project to be delayed because unnecessary actions are deemed necessary. The best way to avoid this type of unnecessary repetition is to improve communication and project management.
The following steps below are used at Quantum to avoid redundancy and achieve efficiency.
1. Align objectives: A coordinated team that complements each other in achieving overall project objectives is our goal.
2. Improve communication: We are focused! At Quantum, we eliminate redundancies by having higher-quality and better-organized meetings with fewer PEOPLE. One study by Oxford University found that project team members spend 31 hours a month at unproductive meetings. With these tactics, we share information with those who need it. And avoid the pitfalls of traditional meeting formats.
3. Be Intentional – Unnecessary repetition is an easy way to disrupt any team’s progress and lower productivity. We have been very successful in employing the above-mentioned tactics to eliminate redundancy within the project and to stay on track to achieve the project goals.
4. Increase Project Transparency and Sense of Urgency – Transparency is key- Transparency and sense of urgency in any ERP project is a culture of open communication, visibility, and attitude within the project team, whether internal or external.
From the managerial perspective, it is often a case of being honest with the team about the project and the team itself. And about motivating the team members to have that “go get them” team spirit. There are several ways in which project transparency and urgency can be cultivated but the consequences are overwhelmingly positive.
Lack of transparency in this aspect can cause distrust among team members and the customer. Engaged team members and customers who know what is expected of them (and why) tend to perform better, work more efficiently and have a higher sense of urgency.
Granted, transparency is not a one-size-fits-all approach, as it differs from client to client or industry to industry. Therefore, we’ve come up with a list of PROVEN steps we take to increase project transparency in our team:
1. Making sure people understand their task – Sounds obvious? It might, but keep in mind that there is more to “task visibility” than a list of features to be made. Understanding the “why?”, not just the “what?”. Improves the team’s engagement and is a good way to develop a sense of ownership and urgency.
2. Communicate openly, explain changes and encourage feedback –Information should be confirmed and relevant. An open discussion with the entire team (customer included) should avoid the consequences of scope creep and increase the sense of “we’re in this together.” In addition, one cannot really talk about open two-way communication without encouraging feedback. It’s also a great opportunity to address issues early before they turn into a major problem.
3. Promote knowledge-sharing: Learning is a “Two-Way Process” – One aspect of knowledge-sharing that is valuable yet often ignored is that internal teams can learn from customers and vice versa. Collaborating with your peers and customers and sharing lessons learned during previous projects will not only provide project-related insights but also be a good bonding opportunity.
Transparency is about communicating openly and being honest. As much as it is about enabling people to work efficiently. It allows us to increase people’s engagement. And it also helps to eliminate productivity killers. Survival of the fittest or so they say!